Library Use Policies

Circulation Policy:

The Library will be open on all days of the week except on Sundays and the Institute's Holidays. Working hours of the library will be from 9.30 am to 7.00 pm on week days and from 10.00 am to 5.00 pm on Saturdays.

However, the users who are provided with RFID enabled Access control cards can use the library any time. THE LIBRARY ACCESS CARDS ARE NOT TRANSFERABLE.

A. Users and their Privileges:

The library is primarily intended for use by faculty and students of the Institute. The categories of members and their privileges are as follows:

Category Max. no. of books Loan Duration Access Control Card Xerox
Academic Members (faculty, PDF,JRF and VF - 6months+) 25 One Term Yes Free
Visitors (1 month+) and Associates Yes 100 page/month, thereafter Rs. 1.00/page
Summer Students* No Free (on recommendation by faculty)
Institute Members other than Academic Members 3 One Month No
ILL for DAE libraries 5 One Month No Free

(*: books may borrowed through the faculty to whom they are allotted).

(Note:. Electronic sources such as CD-ROM, Floppies and AV Materials-- available with the Librarian. Please contact library counter for any assistance.)

The issue and return of library materials are enabled with RFID based system. Please click here RFID User Guide for more information. Books and other library materials should be brought physically for return and renewals. All the transactions are automatically entered in the Libsys software. Users can reserve books and get such information, as to whom a book is issued and when it is due.

B. Acceptable User Policies:

Library Member Cards are NOT TRANSFERABLE. Please do not use cards of other members for borrowing library books.

No reading materials can be taken out from the library without properly issuing them out. The library system will automatically record the issue/return of the reading materials. Members are responsible for the books and other materials issued in their names. Books, when required should be returned within two days.

The borrower will have to replace if available or pay the costs of the books at the current market rate for the books that are damaged/lost during the loan period.

If a book belonging to a set is lost, ,the borrower will replace the same. If the lost book is not available, then the entire set will have to be replaced at the borrower's own cost or pay the cost of replacing the set.

C. Reservation:

Books , on loan , or on display at the new Arrivals shelf , can be reserved by filling out reservation form provided in the Libsys. Reservations by more than one person for the same book will be done according to priority.

Reserved books are kept separately in the issue counter for three days for each member. The reservation lapses automatically after three days , and the next person on the list of reservations , gets priority.

D. Renewals

Books and other materials are renewable, provided there is no demand for the material by other members.

Books and other materials have to be produced at the time of renewal.

E. Issue of Periodicals

Current issues of the journals are not issued out. Bound volumes of periodicals are issued only for a period of one week. However, the old issues of popular magazines are issued for over night.

F. Text Books and Reference Books:

Text books , recommended by faculty for the particular courses and reference books (encyclopedias, dictionaries, manuals, handbooks etc), are available only for consulting within the library.


A. Admission to the Library:

All members are required to deposit their personal belonging at the property counter at their risk. The library is not responsible for any loss or damage to the same. Taking a briefcase or bag inside the library is strictly forbidden. Entry to outside academic and research visitors and walk in users is allowed only on the production of their valid affiliation to any academic institution. Entry to visitors from corporate houses and profit making institutions is restricted.

B. Care of Library Materials:

Library resources such as books, journals, and electronic materials, etc. are costly and are often rare. They are for the benefit of not only the present but also for the future members of the library. Therefore, one should not write upon, damage, turn down the leaves or mark on any library materials. Tracing or copying of any is prohibited by copyright policy and users shall be solely responsible for any violations. Before leaving the issue counter, member should satisfy himself or herself as to whether the library material lent to them is in sound condition. If not , they should immediately bring the matter to the knowledge of the library staff at the issue counter, otherwise, they are liable to be held responsible for replacing the material or paying such compensation as calculated by the library.

C. Clearance Certificate:

All those who leave the institute must surrender all the materials that they borrowed to the library, and obtain a ' Clearance" certificate from the librarian, in order to ensure that they owe no dues to the library.

D. Donation to the Library:

The library accepts donation of manuscripts, books, periodicals, special publications, audiovisual materials, electronic materials etc, from individuals and institutions. Requests for such donations may be made to the librarian. The decision of whether the offer is being accepted or rejected is communicated directly by librarian to potential donors in due course of time.

E. General Instructions:
  • Smoking is not allowed inside the library.
  • No refreshments may be brought into the library.
  • Please switch off / mute your mobile phones. Use of mobile phone inside the library is not permitted.
  • Silence must be observed at all times in the library
  • Suggestions for purchasing books and other materials and improving the library services are welcome.
  • Library materials should be handled with utmost care. Nobody should write, damage and make any mark on any kind of the library materials.
  • Readers should not replace any materials on the shelves, but are requested to leave them on the reading table after use. The electronic materials should be given back to the Library staff at the counter.
  • The reading tables are meant for all users. Please ensure that you do not leave any of your materials on the reading tables when you leave the library.

    • Please click here for the list of online resources
    • Access to fulltext contents is subject to publisher's terms and conditions.
    • Systematic viewing / mass downloading is strictly prohibited. Any violation will prompt the publisher to disable the access.
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    Please use your IMSc email user id and password to Login
    Library Hours
    24x7 Access to Library and its resources is enabled using an RFID based system to the IMSc community.

    The library is also open to all bonafide members of other academic and research institutions as per the following schedule:
    Monday - Friday 9:30am - 7:00pm
    Saturday 10:00am - 5:00pm
    Sundays and Institute Holidays CLOSED
    The Institute of Mathematical Sciences, Chennai, India

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